Tip: If you need to find all items in the category, click the All Outlook Items button in the Search ribbon. In addition, under the ' Search People' command ('Find a Contact' in older versions) you'll have a Filter Email > Categorized command that creates an Instant Search query for a specific category. This command is on the View ribbon and on the context menu when you click or right click on the field names above the message list. Use the Category Arrangement option (group by category) to group everything by category. Use it by switching views.īetter would be to use a rule to assign a Color Category to email from the boss (you can use the color category on meetings too). It's all done in a view so you can create the formatting, copy the view and add a filter to show only messages from the boss. You can't filter on conditional formatting, but you can create a filter using the same conditions used to create the conditional formatting.
This is actually a view and the color goes away when you change views or reset the view. I want to set up a condition that allows me to highlight all messages from my boss, say, as red, then I would also be able to filter to show only those emails highlighted as red.Ĭonditional Formatting (called Automatic Formatting in older versions of Outlook) is used to color messages from someone.
